Meeting Space Rental

Welcome to Cornell Cooperative Extension of Onondaga County!Our new office is located in the heart of Onondaga County. Near Carrier Circle, and right off the highway, we are approximately 15-20 minutes from Downtown Syracuse.

The official address is 6505 Collamer Road, East Syracuse, NY 13057 . There are two secure entrances however guests enter through the first door (on left side of building) to check in at the front desk.Our office hours are 8:30AM-4:30PM, Monday-Friday.

Facility Use Agreement:

• Please fill out the correct form & provide an insurance documents necessary

Facility Use Agreement Form (Outside Groups) - Most Common
Use of Facilities Agreement – Cornell University
Requesting organizations must review and signed the correct facility use agreement form. Please return the signed agreement and insurance certificates to our office via email, mail, or fax. Payment of the assigned fee can be made in the form of check made payable to Cornell Cooperative Extension of Onondaga County.

Cost:

• Fees for room use vary due to length of meeting, day of the week, if staff are needed to be present during weekend hours, and displacement of CCE Onondaga staff during weekdays. Please inquire before booking the classroom or board room. Fees do not generally exceed $250/day.
• Other CCE Associations, Cornell Affiliates, and local partner organizations hosting events a CCE Onondaga staff member may attend, may be granted a fee waiver.

Facility Use Rental Rate Schedule (CCE Onondaga Classroom/Board Room)

Time	Fee
2h – 4 hrs	$100
4+ hours	$175
Afterhours/Weekends	$175 (2-4 hr), $250 (4+ hrs)

*FEES SUBJECT TO CHANGE. A quote for your event will be provided when Facility Coordinator is contacted to inquire on space/staffing availability.

Conditions for immediate waiver:

• CCE Onondaga employee is in attendance of meeting

Conditions for Executive Director Review:

• Cornell or CCE affiliate (does not have to produce insurance proof)

Room Capacity:

• Board Room: 12 (COVID limit) 15 (Non-COVID limit)

• Classroom: 26 (COVID limit) 32 (Non-COVID limit)

• Room layout: Please let CCE know requested setup (ex. horseshoe “U”, rows, etc.)

Accommodations:

• Please let us know ahead of time if any of your attendees may need special accommodations.These include things like a private room to breastfeed. Our office is wheelchair accessible.

Available technology/supplies:

• You may either bring your own laptop or utilize our available laptop, teleconferencing systems, ceiling mounted projector, small sound bar, & presentation easels. Please let us know your needs in advance so that equipment may be updated and tested prior to your event.
  • Binder on podium will include Wi-Fi password and guest computer login

Sign-in Protocol: 

• All guests must stop at the front desk to sign in. For large groups, the main organizer may check in upon arrival and have all attendees complete a sign-in sheet within the first half hour.This is necessary for building security as well as in the case of a building fire alarm.

Meals/Deliveries:

• Food is permissible in the classroom and boardroom.We can help to provide suggestions of nearby locations. Deliveries can be made directly but please inform front desk staff regarding estimated arrival. Please leave the room tidy upon finishing your time there. 
• If you are interested in providing food or beverages, here are a few that we’ve commonly used with good results. Some deliver and some you’d have to pick up in advance. We have a fridge available that you can store anything you need.
  
  • Pizza/Salad – Nicks Pizza
  • Sandwiches – Collamer Stop & Shop
  • Bull & Bear
  • Barbagallo's Tavern
  • Dinosaur BBQ
  • Wegmans Dewitt Catering (coffee/bakery/sandwiches/etc.)
  • Dunkin (for Coffee/Donuts)

Map & Directions:

Parking

• Parking spots may be limited based on time of meeting and attendee amount. Please provide an accurate approximate upon requesting facility use. Carpooling to reduce congestion is encouraged. At least handicap accessible parking space is available. Visiting groups may be asked to park in a specific area of the lot.

COVID Safety Precautions:

• Based on current county rates, CCE Onondaga MAY implement some of (but are not limited to) the following safety precautions and require all attendees to adhere to regulations. Please check with an Association representative for current status.

• Restrictions of anyone exhibiting symptoms or having tested positive

• Capacity limits in meeting rooms/restrooms

• Spacing requirements for attendees

• Face Masking/Masking in Common Areas

• COVID attestation forms/risk waivers

• The facility user is responsible for communicating protocols. CCE can refuse entry to any attendees not following protocol. CCE can terminate use if guidelines not respected and enforced.

Last updated November 4, 2024